Application for certified birth certificate

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Certified applications must be notarized. Non-certified applications may need to be notarized.

Application process

E-notarizations are not accepted. Mail your completed application with check or money order to the address on the application. Bring the application, fee and acceptable identification driver's license, state ID, passport, etc to any Hennepin County Service Center.

How to write request letter for a copy of Birth Cetificate Off line. Letter writing in English

If you don't have acceptable identification also complete the statement of identity form PDF. Application process Begin your order at VitalChek.

Applying Online for Search of Birth, Death or Marriage Records, or Certified Copies of Such Records

Print the Vital Records Authorization form but don't sign it. Get the authorization form notarized. Copies of birth certificates and other personal vital records can only be obtained from the state or US possession where the documents were originally filed. Most states provide a centralized source from which birth certificates and other vital records can be ordered.


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When ordering, be aware that shortened abstract versions of birth certificates offered by some states may not be acceptable when applying for a US passport, driver's license, Social Security benefits or many other purposes. Be sure to order only the full, certified copy of the original birth certificate bearing the registrar's raised, embossed, impressed or multicolored seal, registrar's signature, and the date the certificate was filed with the registrar's office. In some cases, you may need to replace your original birth certificate.

Replace Your Vital Records

Find the website of the vital records office in the state where you were born and follow their walk in, write in, or online application instructions. One solution some states offer is to have your mother or father whose name is on the birth certificate submit a notarized letter with a copy of their photo ID for the request.


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